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MINUTES OF THE BOARD OF DIRECTORS MEETING, JANUARY 18, 2011
Call to Order:
President Frank Boardman called meeting to order at 7:05 PM at Vintage Simi Hills, 5300 E. Los Angeles Ave.
Board Members present:
President, Frank Boardman,
Vice President, Irene Allen (arrived late)
Treasurer, Sean Wolpin
Secretary, Maria Chavez, and
Members at Large, Joe Gibbons & Monsef Sidrak were present.
Also present was Chris Betancourt from ABM Property Management.
Board Members absent:
Member at Large, Mark McGuire was absent.
Homeowner Input:
New homeowners, Matthias and Diana, from 2230 Oakdale
were present to meet Board Members and introduce themselves. They expressed an interest in becoming committee members at some time.
Homeowner, David Wheeler requested information
concerning how a recent violation letter was handled in the case of his tenant. The BOD advised David that the homeowner and tenant are both sent a copy of the violation letter.
Secretary's Report:
Maria made a motion to accept the Minutes from the
Tuesday, November 16, 2010 Board Meeting, Joe seconded, all approved and motion carried.
Treasurer's Report:
Financials were reviewed by Sean. Sean gave an
overview to the members present. Sean would like to schedule a meeting with Frank to review the reserve study and see what items will need replacing in the coming year.
Management Report:
Aging - Past Due Accounts
Inspections will be done during the first week of each month.
Chris reported that no certified delinquency letters were sent out however, two (2) letters will be sent at the end of the week.
Committee Reports:
Architectural Committee:
A request for installation of solar panels was
further reviewed. The installation was approved for 2202 Oak Haven and homeowner was notified that no alteration to any common area trees will be made.
Landscape Committee:
The removal of calla lilies and plantings of new
plants was delayed due to the rain and cold weather. Valley Crest will be doing this planting in the next couple of weeks.
Pool Committee:
The spa pump and a motor were replaced this month.
Frank advised that the installation date was written on the equipment in order to track the installation date.
Chris will get proposals for re-plastering the spa. This will be done before the new summer season begins.
Old Business:
Revision of the CC&R's continues. Joe is
setting up meetings. Joe will send Sections to the Board Members for their review once changes/deletions/additions are done. The final draft will be submitted to Attorney Jeff Beaumont for the final revision.
Sean stated that all First Bank HOA accounts will be closed after funds are transferred to TELESIS Credit Union.
New Business:
Electrician made repairs to light poles #10 & #11.
Chris will check with the City to see if they can put up
no speeding signs on Rainwood near Stearns Ave to help with speeding cars coming from Stearns. It was reported by Monsef that a couple separate Hit and Run accidents occurred involving cars parked on Rainwood.
Frank reported that the HOA website has been updated.
Frank and Monsef will investigate the possibility of installing added CCTV cameras in the SPA area to combat vandalism
BOD will review the possibility of removing or lowering
the height of the SPA's east wall in order to provide added visibility to combat vandalism.
Maria reported that some of the pool chairs were
graffitied. ABM to report incident to police department. Frank will clean up what can be removed.
Adjourn:
There being no further business the meeting was adjourned into
Executive Session at 7:55 PM. The next Board of Directors Meeting will be held on Tuesday, February 15, 2011 at 7:00 PM at Vintage Simi Hills, 5300 Los Angeles Ave.
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