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MINUTES OF BOARD OF DIRECTORS MEETING, JULY 19, 2011
Call to Order:
Board Members Present:
Frank Boardman, Irene Allen, Treasurer, Joe Gibbons, Mark McGuire, Monsef Sidrak and Maria Chavez were present.
Also present was Chris Betancourt from ABM Property Management.
Board Members Absent:
Homeowner Input:
Secretary's Report:
Irene made a motion to accept the Minutes from the
Tuesday, June 21, 2011 Board Meeting, Joe seconded, all approved and motion carried.
Treasurer's Report:
No report was given Sean was absent.
In the future, if Sean is not able to attend a board
meeting, the Board requested that he provide a written summary of the finance report for review.
Sean continues to monitor current CD rates. Funds will stay where they currently are until CD rates go up.
Management Report:
Aging - Past Due Accounts
Inspections were conducted and violation notices were sent out.
Chris reported that two (2) certified delinquency letters were to be mailed out this month.
Committee Reports:
Architectural Committee:
2316 Oak Haven- Requested an approval to install
decorative tiles and extend the concrete on his driveway.
Board Members tentatively approved the request contingent on the City's approval. Chris will contact the City to make sure that they will send a representative to check this home to see if it meets the City requirements of 70% soft scape versus 30% hard scape, otherwise the owner will have to remove part of the concrete.
Landscape Committee:
A report was provided to the Board for their
review. Tree outside pool area fence was trimmed so the branches would not hang so low.
ABM will investigate the cost and use of Doggie Cleanup Stations within the common area.
ABM will obtain a cost estimate for six signs
for posting in common area. Sign "CHILDREN AT PLAY ~ PICKUP AFTER YOUR PET" or similar wording.
Pool & Security Committee:
Board Member Maria Chavez decorated the pool area with balloons and streamers for the 4th of July weekend. Viewing of the cameras showed that homeowners inadvertently removed the balloons thinking they were left over by earlier parties.
Frank has purchased a clock for installation in the pool area. Installation pending.
A problem of young people smoking in the
restroom was addresses directly with one of the parents. Matter was handled appropriately by the parent. No further problem is anticipated
ABM to obtain a bit for the installation of
solar panels in the pool area. Current project electric bill is about 9K for the year. Does it make sense to replace the pool heater to function off of electricity?
Pool has been very busy but no vandalism has been reported.
Newsletter & Website:
Frank will send out an email to homeowners which
will include an article about upcoming slurry in the streets and letting homeowners know they should be careful when driving into their driveways with the slurry on their tires.
Old Business:
Revision of the CC&R's is complete. Joe
forwarded a copy by e-mail on 6/29/11 to all board members for comment. The Board should pay particular attention to Article VII to suggest if some of these items should be removed for placement on the HOA WEB
Rules & Regulation Section.
A consenses by the Board was that no iten should be removed but restated on the WEB page. Joe to remind the board to send their comments as soon as possible in order that Chris can forward completed CC&Rs to Attorney Jeff Beaumont for his review.
The committee will begin their review of the By-Laws.
Joe also recommended reviewing Rules and Regulations which can be changed by the Board of Directors.
New Business:
Members nominated Frank to remain President, Irene
to remain as Vice President and Maria to remain as Secretary, all accepted. Sean was nominated to remain as Treasurer. Joe, Mark, and Monsef will remain as Members at Large.
Chris will obtain information and proposals to install solar panels for the pool area.
Adjourn:
There being no further business, the meeting was
adjourned into Executive Session at 8:10PM. The next Board of Directors Meeting will be held on Tuesday, August 16, 2011 at 7:00PM in the pool area.
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